HotelPlanner is a leading travel technology company that combines proprietary AI/machine learning capabilities and a 24/7 global gig-based customer service network to seamlessly serve all traveler hotel needs from a single platform.
HotelPlanner is one of the world’s top providers of individual, group and corporate travel bookings, specializing in unique “Closed User Group” discount rates.
Founded in 2003, HotelPlanner has enduring partnerships with the world’s largest Online Travel Agencies, well-known hotel chains, individual hotels, online wedding providers, ancillary lodging providers, corporations, sports franchises, universities and government agencies.
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26 Dec 25
NEWS
Tim Hentschel and Dr. Claudia Green: their best tips for a smooth travel experience in the Holiday SeasonHotelPlanner CEO Tim Hentschel and Dr. Claudia Green, Professor of International Tourism and Events at ...Read moreTim Hentschel and Dr. Claudia Green: their best tips for a smooth travel experience in the Holiday Season - News & announcementsHotelPlanner CEO Tim Hentschel and Dr. Claudia Green, Professor of International Tourism and Events at Pace University tell how to have the smoothest experience while record numbers are traveling for the holiday season. Both Hentschel and Green answered questions from NewsMax2 presenters John Burnett and Krysia Lenzo on December 23, 2025.
AAA says a record 122 million Americans are traveling for Christmas and New Year’s, with more than eight million flying. What are hotel bookings telling you about this holiday rush?
Tim Hentschel- It’s another record-breaking year — the fourth in a row. Travelers should brace for extremely high volumes everywhere: airports, highways, hotels. Delays are inevitable, not just from weather but from mechanical issues and cancellations. My advice is simple: have a Plan A and a Plan B, bring patience, and budget a little extra. This is shaping up to be a wild holiday travel season.
With disruptions likely, what practical steps can travelers take if they can’t afford expensive travel insurance?
Dr. Claudia Green - Planning is key. Always have alternatives, whether you’re flying or driving. On the road, know a backup route. At airports, early departures make a huge difference — before 10 a.m. is best. The 1 p.m. to 7 p.m. window is peak congestion. Early flights also give you more recovery options if something goes wrong.
Any advice for getting through airport security more smoothly?
Dr. Claudia Green - Dress for efficiency — avoid belts and excess jewelry. Minimize wrapped gifts, which can slow down TSA screening. Gift bags are much easier. The goal is to eliminate anything that could delay you or others.
Transportation officials are urging better behavior in the skies this season. What does that mean for travelers?
Tim Hentschel - It really comes down to courtesy and preparation. Don’t block aisles reorganizing carry-ons. Avoid strong-smelling food. Wear headphones. Travel as light as possible so you don’t have to check bags. Pre-check in on your phone, keep liquids and prohibited items out of carry-on, and use a bag that fits under the seat. When one person isn’t prepared, it slows everyone down.
[caption id="attachment_306295" align="aligncenter" width="437"]Tim Hentschel and Dr. Claudia Green on NewsMAX2 (Screenshot: video)[/caption]
TSA expects to screen about 44 million passengers through early January, with nearly three million in one day alone. Are airports ready?
Dr. Claudia Green - TSA PreCheck is a game changer. It can mean the difference between a 45-minute wait and walking straight through. Packing light also reduces stress — no waiting at baggage claim, no worrying if your bag made it. Lost luggage can ruin a holiday.
Airfares are nearing $900 on average. Are travelers adjusting how they book hotels or trips?
Tim Hentschel - Prices are rising because demand is strong. One way Americans can save is by traveling in larger groups, something Europeans have done for years. Multiple families traveling together can split costs on larger accommodations and vehicles. Small, intimate trips come with a premium. If you’re not traveling for romance, there’s no reason to pay that “honeymoon premium.”
Are advertised travel deals really worth it, given restrictions and add-ons?
Dr. Claudia Green - Travelers need to read the fine print carefully. Airfare deals often come with add-ons that drive up the final price. Check whether taxes, resort fees, and hotel charges are included. Sometimes a deal isn’t a deal once everything is added.
What destinations are most popular this holiday season?
Tim Henschel - Las Vegas is at the top of the list, along with Washington, D.C., and New York City — all seeing record rates. My advice is to stay just outside city centers. Areas like Queens, Brooklyn, Bethesda, or hotels near major airports can cost a fraction of downtown prices. You might pay $100 a night instead of $1,000, and still get easy access by public transit or rideshare. City-center hotels are increasingly for the ultra-wealthy — for most travelers, they’re just not worth it.
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23 Dec 25
NEWS
Tim Hentschel, CEO HotelPlanner: Baby boomers’ wealth and leisure time drive travel growthHotelPlanner is a leading travel technology platform specializing in hotel bookings, while its sister brand, ...Read moreTim Hentschel, CEO HotelPlanner: Baby boomers’ wealth and leisure time drive travel growth - News & announcementsHotelPlanner is a leading travel technology platform specializing in hotel bookings, while its sister brand, Meetings.com, focuses on meetings, events, and group accommodations worldwide. Together, the companies leverage advanced AI and real-time pricing to simplify travel planning at scale.
Tim Hentschel is the co-founder and CEO of HotelPlanner and Meetings.com and a recognized expert on global travel trends. He spoke on U.S. TV network News Nation over the travel boom in the holiday season.
Travel demand is projected to be more than 2% higher than last year. How much of this growth is driven by pent-up demand?
Tim Hentschel - This is actually the fourth consecutive year of record-breaking travel numbers, so I see it less as pent-up demand and more as a long-term trend. A big driver is the baby boomer generation—they have accumulated wealth and now have more leisure time. That’s especially evident during the holidays, when we consistently see bigger and bigger travel volumes. This year will be no exception.
Weather disruptions are already affecting parts of the U.S. How much does that factor into holiday travel stress?
Tim Hentschel - It’s interesting because while the Northeast and Northwest are getting significant snowfall, I’m currently in Oslo, Norway—just a couple of hours north—and Europe is unseasonably warm. Scandinavia is actually making artificial snow right now, and it’s barely holding. Weather always complicates travel, but demand remains strong regardless.
AAA estimates about eight million Americans will fly domestically this holiday season. What practical advice would you give travelers dealing with congestion and possible delays?
Tim Hentschel - Flying out of secondary airports rather than major hubs can make a big difference. International travel is up sharply, and airports like JFK, Heathrow, and Dulles are extremely busy right now.
Getting to the airport early is critical. Programs like TSA PreCheck or CLEAR in the USA help a lot, as does lounge access through credit cards or airline status. Anything that allows you to skip lines reduces stress. Security remains the biggest bottleneck, and late arrivals trying to rush through tend to slow everyone else down.
There are reports of able-bodied travelers abusing disability assistance to board early. What are you hearing about this trend?
Tim Hentschel - It’s definitely a sensitive issue. Airlines emphasize that not all disabilities are visible, and that’s absolutely true. But we are seeing situations where honeymoon couples, champagne in hand, are boarding early under the “needs assistance” category. It’s becoming an operational challenge, similar to what Disneyland has faced with disability access passes.
Do you think airlines need to rethink their boarding procedures?
Tim Hentschel - Possibly. My wife actually suggested an interesting idea—let everyone board first, and then allow passengers with disabilities and families to board last with extra assistance once the plane is mostly seated. In theory, that achieves the same goal without creating incentives to game the system. I’m not sure if airlines will adopt it, but it’s worth discussing.
How do you balance compassion with fairness in these situations?
Tim Hentschel - I try to err on the side of compassion. That said, after a five-hour delay with a screaming one-year-old, seeing 25 people in wheelchairs—half of whom appear perfectly fine—can be difficult to reconcile.
That said, the travel boom is being fueled in part by aging baby boomers, so we should expect more passengers genuinely needing assistance. Overall, record travel numbers are a positive sign for the industry, and as a travel CEO, I see that as encouraging.
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18 Aug 25
NEWS
HotelPlanner to extend its support of the Progress Tour in new title sponsorship agreementThe relationship expands Hotel Planner’s investment in the next generation of British Tennis stars WEST ...Read moreHotelPlanner to extend its support of the Progress Tour in new title sponsorship agreement - News & announcementsThe relationship expands Hotel Planner’s investment in the next generation of British Tennis stars
WEST PALM BEACH, Fla, August 11, 2025 Hotelplanner, a leading travel technology platform and hotel booking engine, today announced that the Progress Tour (the UK’s leading independent transitional tour for new Tennis stars) will be renamed the HotelPlanner Tour.
The five year agreement will see a £250,000 annual increase to the tours prize fund with Great Britain Davis Cup Winner and ATP World Top 20 professional player Dan Evans, acting as The Hotelplanner Tour’s brand ambassador.
This extends Hotel Planner’s existing investment in tennis and will enable the Tour to provide an improved service to its members, fans and athletes across the network.
Hotelplanner will provide participants with great hotel rates for national and international travel, player hospitality and voucher prizes.
“Hotelplanner’s tech opens hotel doors for millions of travelers each year. It’s great to be opening the doors for the best up and coming Tennis players” Tim Hentschel, CEO, Hotelplanner.
“I’m excited to welcome HotelPlanner on board as title sponsor of the tour as we embark on this new chapter” Barry Fulcher, Founder and Director of the Tour, said. “As with the Progress Tour, the newly named HotelPlanner tour will continue to provide first class playing experiences and earning opportunities for those players looking to progress their tennis careers and transition to the professional game.”
ABOUT HOTELPLANNER
HotelPlanner is a leading travel technology company and hotel booking platform that combines proprietary artificial intelligence, and a 24/7 global gig-based reservations and customer service network. HotelPlanner is one of the world’s leading providers of individual, group and corporate travel bookings. Founded in 2003, HotelPlanner has enduring partnerships with the world’s largest online travel agencies, well-known global hotel chains, individual hotels, online wedding providers, ancillary lodging providers, corporations, sporting organizations from youth to professional, universities, and government agencies. HotelPlanner’s family of brands includes its flagship site HotelPlanner.com, its meetings & events-focused sites Meetings.com; EventConnect.com; and Venuexplorer.com; Lucid Travel, which focuses on sports team travel; and its most recent acquisition Eventsquid, which focuses on corporate and association event registration. Learn more at https://hotelplanner.com/.
ABOUT THE HOTELPLANNER TOUR
The Progress Tour was set up in 2017 to give aspiring British players more earning opportunity on home soil. Since its inception, the tour has seen over 6,000 players take part in over 18,000 level-based and progressive matches, and paid out over £1.3m in prize money, all of which has been independently sourced, and privately funded. This years Wimbledon Championships saw over 30 former Progress Tour players and champions compete across Men’s and Women’s events.
The motivation for the tour stems from a belief that we need to provide more and better opportunities for transitioning players to earn prize money and player support whilst competing domestically.
Tim Gunstone Chief Communication Officer HotelPlanner [email protected]
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16 Jun 25
NEWS
HotelPlanner EY Entrepreneur of the Year 2025 – Florida winners revealedInside the journey to the HotelPlanner EY Entrepreneur of the Year 2025 award HotelPlanner founders ...Read moreHotelPlanner EY Entrepreneur of the Year 2025 – Florida winners revealed - News & announcementsInside the journey to the HotelPlanner EY Entrepreneur of the Year 2025 award
HotelPlanner founders recognized for innovation and growth in travel tech
John Prince and Tim Hentschel, co-founders and co-CEOs of HotelPlanner, have been named winners of the HotelPlanner EY Entrepreneur of the Year 2025 Florida Award. The prestigious recognition, announced on June 16, celebrates their leadership in developing one of the most innovative platforms in travel technology. [caption id="attachment_300038" align="alignnone" width="300"]Tim Hentschel, co-founder and CEO of HotelPlanner. He was recently named EY Entrepreneur of the Year for Florida.[/caption] [caption id="attachment_300040" align="alignnone" width="300"]
John Prince, co-founder and CEO of HotelPlanner. Honored with the 2025 EY Entrepreneur of the Year award for Florida.[/caption]
The award is part of EY’s long-standing program recognizing business leaders who demonstrate excellence in areas such as innovation, long-term growth, and value creation. Winners are selected through an independent panel of judges, based on entrepreneurial spirit, financial performance, and impact.
A Business Built on Innovation and Scale
Founded in 2003, HotelPlanner has grown into a global platform for hotel bookings, specializing in group, corporate, and event-based travel. The company has gained industry attention through its use of AI-driven booking tools and a global network of travel experts. This model has helped HotelPlanner achieve strong growth while maintaining a lean and scalable structure.
The HotelPlanner EY Entrepreneur of the Year 2025 recognition highlights how the company has navigated industry shifts with agility, integrating technology to simplify complex booking processes and improve the customer experience.
In a joint statement, Prince and Hentschel acknowledged the work of their global team and emphasized the importance of innovation in shaping the company’s success.
Looking Ahead
As winners of the Florida award, the HotelPlanner leadership team will now be considered for the national Entrepreneur Of The Year 2025 title in November. Finalists from across the country will compete at the Strategic Growth Forum, with national winners moving on to the global competition in 2026.
The HotelPlanner EY Entrepreneur of the Year 2025 award confirms the company’s position at the forefront of travel technology—and positions its founders among the most respected entrepreneurs in the industry today.
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23 May 25
NEWS
HotelPlanner partners with London Design BiennaleTravel technology company HotelPlanner has joined forces with London Design Biennale in a strategic partnership ...Read moreHotelPlanner partners with London Design Biennale - News & announcementsTravel technology company HotelPlanner has joined forces with London Design Biennale in a strategic partnership to offer exclusive hotel discounts to the attendees of this year’s event. This collaboration aims to provide an unparalleled hotel experience for event participants. The London Design Biennale is a global platform for contemporary design and design-led innovation, creativity and research. “We are thrilled to partner with London Design Biennale,” said Tim Hentschel, CEO, Hotel Planner. “This partnership allows us to connect with a passionate community of designers and provide them with exceptional value on their hotel stays. We believe this will enhance the overall travel experience for the attendees.” London Design Biennale showcases design, innovation, creativity and research from exhibitors from across the globe. The three-week international exhibition features curated installations accompanied by a programme of events, thought-leadership talks, performances and workshops. This year’s theme, ‘Surface Reflections’ by Artistic Director Dr Samuel Ross MBE, explores how ideas are fuelled by both internal experiences and external influences. It says revelations in life are prompted by personal histories that inform who we are. These form the hues of human experience. Event attendees can book their rooms here. HotelPlanner combines proprietary artificial intelligence agents (HotelPlanner.ai) and a 24/7 global gig-based reservations and customer service network. It offers comprehensive hotel booking services to individuals and groups worldwide, leveraging a vast network of hotels and a user-friendly interface. -
24 Apr 25
Partner News
Global Travel Tech Leader HotelPlanner Partners with UPA Asia Trailblazers ProgramUPA Asia is pleased to announce HotelPlanner as the Official Accommodation Partner for the ...Read moreGlobal Travel Tech Leader HotelPlanner Partners with UPA Asia Trailblazers Program - News & announcementsUPA Asia is pleased to announce HotelPlanner as the Official Accommodation Partner for the Trailblazers Program in 2025. HotelPlanner is a leading travel technology company that leverages AI and a global customer service network to transform hotel bookings across individual, group, and corporate travel segments. Founded in 2003, the company provides unique discount rates through an innovative booking engine that connects travelers with an extensive network of hotel partners and institutions. Through the partnership, HotelPlanner will provide accommodation support to the Trailblazers during their time competing throughout the USA as well as at PPA Tour Asia stops in 2025. The UPA Asia Trailblazers Program is set to elevate talent across Asia and establish the region as a force in the global pickleball landscape. The Trailblazers will spend 3-months in the USA, receiving expert coaching, media training as well as competing on the PPA Tour. The UPA Asia Trailblazers immediately benefited from the support of HotelPlanner during their attendance at Baton Rouge PPA Challenger, from 4-6 April in Louisiana. There the Trailblazers claimed four medals, including Yufei Long (CHN) winning the gold over Ken Tam (VIE) in the Pro Women’s Singles. For fans wanting to follow the Trailblazers on their journey, book your accommodation here. -
05 Feb 25
NEWS
Actress Cheryl Hines to receive World Hospitality AwardThe World Hospitality Symposium has selected Cheryl Hines as the recipient of the 2025 World ...Read moreActress Cheryl Hines to receive World Hospitality Award - News & announcementsThe World Hospitality Symposium has selected Cheryl Hines as the recipient of the 2025 World Hospitality Award. This honour recognises individuals who have made significant contributions to enhancing the quality of hospitality for both customers and the broader travel and hospitality industries. The award ceremony will take place on March 4, 2025, at the Hotel de Rome in Berlin, which coincides with the ITB travel trade show. The World Hospitality Symposium, established by HotelPlanner, celebrates the finest leaders in global travel, tourism and hospitality. Tim Hentschel, creator of the World Hospitality Symposium and co-CEO of HotelPlanner, hailed Hines for her commitment to wellness and healthy living: "The global tourism industry must lead in embracing wellness and setting new standards for healthy eating. Cheryl Hines has long been a pioneer in promoting healthy living for herself, her family, and her fans." At the awards ceremony, Cheryl will sit down for an exclusive interview with veteran filmmaker Dylan Ratigan, to discuss improving the food and beverage industry. This will focus not only on the food we eat but also on the imports and exports sector. Her goal is to establish a global gold standard for food quality. "Cheryl Hines is the epitome of healthy living," Hentschel said. "We look forward to learning more about her exciting work." The World Hospitality Symposium is organised by publisher Cleverdis and backed by HotelPlanner. Hines is an American actress best known for playing Cheryl in ‘Curb Your Enthusiasm’ and has received two Emmy Award nominations for her work on the show. She has also starred as Dallas Royce in Suburgatory and directed the film Serious Moonlight. Hines is married to US Secretary of Health and Human Services nominee, Robert F. Kennedy Jr. She is one of the leading supporters behind the ‘Make America Healthy Again’ movement. Cleverdis, a Hotelplanner company, offers powerful tools and content for the world’s biggest trade shows. Parent company HotelPlanner is a leading travel tech company with proprietary artificial intelligence agents (HotelPlanner.ai) and a 24/7 global gig-based reservations and customer service network. -
13 Dec 24
NEWS
HotelPlanner AI: Call handlers with the human touchHotelPlanner’s new call handler team are not your average AI bots answering simple, stock questions. ...Read moreHotelPlanner AI: Call handlers with the human touch - News & announcementsHotelPlanner’s new call handler team are not your average AI bots answering simple, stock questions. Having used eight million recorded phone calls made by human call center agents, the firm’s AI powered customer agents are as human as the tech gets. In fact, HotelPlanner says many customers don’t even realize they’re not actually speaking to a human. During its first month, the AI powered team has handled about 40,000 inquiries. UK newspaper The Times tested the service to see whether artificial intelligence compared with real time human interactions. Its initial reaction – there was no discernable indication that AI bot Cassandra wasn’t a real person. The service is as advanced as it gets; Cassandra and the other AI entities can make recommendations, check for room availability, quote prices, and give room type explanations with ease. Its quite a feat with 1.4 million hotels on its site. Overall, HotelPlanner has created 20 AI agents able to converse in 15 languages. There are two specific AI characters which have gained media attention. One is called Santa for the festive season, while another is called Donnie. The latter promises to make a stay in America great (again) complete with similar verbal mannerisms of the President-elect. The Times staffer’s interaction with Donnie went as follows: “This hotel is great, it’s tremendous, absolutely tremendous … it’s a beautiful thing, believe me.” “How many nights would you like to make America — I mean make your stay — great?” HotelPlanner’s CEO Tim Hentschel, said the volume of : calls has doubled since the AI platform fully rolled out. “This year we’ve had to curtail the capacity on our site, when fewer call handlers were available, but now we can now scale much faster,” he said. “We have calls recorded of people saying ‘Hey, James, will you be at the hotel when I get there?’, who responds, ‘Sorry, no — I’m an automated agent’.” Of course, sometimes an inquiry is too nuanced or complex for AI, such as ‘Does your breakfast have poached eggs?’ In that case we’ll transfer the call either direct to the hotel or to one of our human agents,” Hentschel added. -
12 Sep 24
Partner News
Group Bookings the Easy WayPlanning an event like a wedding, meeting, or sports team travel can be time-consuming, ...Read moreGroup Bookings the Easy Way - News & announcementsPlanning an event like a wedding, meeting, or sports team travel can be time-consuming, costly, and stressful, especially when booking hotel rooms. HotelPlanner.com simplifies the process by allowing hotels to come directly to you. With HotelPlanner, you can get instant quotes from top hotels competing for your business, ensuring you find the best rates—guaranteed savings of up to 77%. Just fill out a request with your event details, compare offers, negotiate online, and select the best deal, all in one convenient platform. HotelPlanner.com is committed to making group bookings easy, efficient, and affordable. -
11 Sep 24
Partner News
Tim Hentschel: Modernizing Hotel Booking with HotelPlanner – Top Floor PodcastTim Hentschel is the founder of HotelPlanner, which sought to digitize the analog ...Read moreTim Hentschel: Modernizing Hotel Booking with HotelPlanner – Top Floor Podcast - News & announcementsTim Hentschel is the founder of HotelPlanner, which sought to digitize the analog process of booking group business in hotels. HotelPlanner has changed a lot since it launched, and Tim is now exploring other ways to digitize analog processes in the hotel industry. Susan and Tim talk about automating relationships, over-managing rate strategy, and innovating in a tech resistant industry. What you'll learn about in this episode: - Why AI might not fully replace human agents in high-touch services. - How the flexibility of gig work is gamified for customer service agents. - How AI is being integrated into HotelPlanner's customer service operations. - Why the hospitality industry is resistant to fully automating meeting space bookings. - What challenges revenue management systems face during high-demand events like the Olympics.
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10 Sep 24
Partner News
Here’s How To Drive Group Business With HotelPlanner.com In 2024 And BeyondI know what you are probably saying to yourself right now: HotelPlanner?!?!?!? Not that ...Read moreHere’s How To Drive Group Business With HotelPlanner.com In 2024 And Beyond - News & announcementsI know what you are probably saying to yourself right now: HotelPlanner?!?!?!? Not that old thing again?!?!? Those leads are garbage and they NEVER convert!!! Well…(channeling my inner Chandler Bing)…you could not be more wrong! With first hand experience and loads of data over years and years of using their services, I can tell you if you still have this attitude in 2024 it is because you are not utilizing their system the way it was designed. I’ve seen consistent portfolio close rates of 8.5%. Yes…that’s on minimally qualified RFPs and on the low end of what you might expect. But…when you use the tools HotelPlanner gives you to get the leads that matter, I have seen close rates consistently above 40% (and…NO…that doesn’t mean they got 5 leads and closed 2 all year!). Real prospects measured in the 1000s across an entire portfolio of hundreds of hotels. If you want to maximize this potential partnership, keep reading. It’s pretty easy.Who Can Benefit from HotelPlanner?
HotelPlanner is not…repeat…IS NOT a place for low rated business. Low rated leads do exist, but not any more than any other source. The stereotype that this site has earned among some in sales is undeserved. It is not just your average booking platform – it’s a kind of hero for all sorts of events. It caters to groups of all sizes AND all rate levels. Whether a planner (or a novice stuck with the job!) is looking to book a block of nine rooms or 999 rooms, or groups with space or without space, or groups with F&B or without F&B, or any other combination it is an actual source of all types of groups. Here are some key demographics that you can get in front of (in the order of what you can expect):- Weddings
- Sports Teams & Youth Groups
- Corporate Business (AT&T, Walmart by example are just two exclusive users)
- Reunions
- School Groups
- Extended Stays 15+ Nights
Making Friends with OTAs & More
HotelPlanner is actually the “power” behind OTA group business. Like www.groups.expedia.com is HotelPlanner’s “white label” application managing all leads and the sales process for every group wanting 5 or more rooms. The major OTAs such as Hotels.com, Priceline, Trivago, and more are all through them. This is on top of the public sites they run that appeal to people searching online for help in planning group events – i.e. novice people looking for 15 rooms for 2 nights for their corporate retreat. This means: Even if a client submits a group hotel request through one of these sites, they will remain on the respective site from start to finish. But if you want to gain a piece of this business, you need to use HotelPlanner or take a pass on this rather qualified group business.Top 5 Ways to Maximize the HotelPlanner Lead Volume
So this goes to the stereotype I mentioned at the top of this article. Do junk rated leads exist on HotelPlanner? Absolutely. But just like spam messages shouldn’t stop you from using email, junk leads can be easily “deleted” and never bother you again. Leaving only the ACTUAL, valuable qualified leads you want to talk to. How do you do that?1 – Filter Like Your Life Depends on It
And it is sooooooooooo easy to do. Just one time and less than five minutes, you can be walked through some simple check-box-steps to get only the size, rate, and room night RFPs you want. You can even qualify by space + rates, rates + no space, space + F&B, rooms only, even geography and group event types if you wanted it. You set these minimums and…in the words of Ron Popeil…”you set it and forget it!” (google him if you don’t know…) See our simple step-by-step guide to filters HERE2 – Let the System Do the Talking
Short and to the point: Instant Offers are your best friend. Like the filters, HotelPlanner lets you pick any date or set of days you want and set up an autoresponder that will instantly fire off a response to any RFP for you, including restrictions, contractual minimums, and even incentives. And it can be done in a matter of minutes just like filters. So, if you have a set of dates this year or 3 years from now that are just so behind pace you are “distressed”, just load an Instant Offer with a “take it or leave it” rate complete with incentives and contractual requirements and let offers fly! And even if you are doing well but could use some help. Use Instant Offers with a solid, competitive rate offer. If no bites, oh well. But if they do, they are that much more qualified when they finally reach out in person to close the deal.3 – Simplify the paperwork process with the e-contracting functionality
Utilizing this feature allows you to manage contracts electronically, saving time and reducing administrative burden. Enter any restriction or minimum you want, even concessions. It does it all.4 – Explore GNET Rate Plan Technology
The GNET Rate Plan Technology enables instant group bookings for small groups ranging from 10 to 25 rooms. For small teams who need to concentrate on larger group needs, this can be your “automated admin” helping you book those few extra rooms to get over your goal!5 – Consider Preferred Membership
If you join as a Preferred Hotel Member, your benefits will include: top placement in search results (think Google Ads for paid search!), reduced commission rates, personalized recommendations to clients, access to RFPs open for collective bidding (free listings have to wait for a planner to ask you personally), and more!Cost of Using HotelPlanner
The great news is you can start with no fee to participate as a classic member. In this case, HotelPlanner operates on actualized referral fees, based on meeting planner commission fees per brand. Additional Resources:- Best Practices for Group Rates vs Transient Rates
- Account Review Check List
- Outlook Rules: for New Lead Notification Emails, for Referred for Consideration Emails and Quick Parts
- Useful HotelPlanner Contacts
- FAQ
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21 Feb 24
Partner News
HotelPlanner Partners with Clerkenwell Design Week 2024 as Official Hotel ProviderThe company’s partnership will support UK’s leading design festival with a discounted accommodations offering ...Read moreHotelPlanner Partners with Clerkenwell Design Week 2024 as Official Hotel Provider - News & announcementsThe company’s partnership will support UK’s leading design festival with a discounted accommodations offering for more than 37,000 expected attendees. HotelPlanner, a leading travel technology platform and hotel booking engine, today announced a new partnership with Clerkenwell Design Week, UK’s leading design festival, to share revenue on attendee hotel bookings as their Official Hotel Provider. Taking place May 21-23, 2024 across various locations, Clerkenwell Design Week is a jam-packed design festival that features more than 600 showroom events, 160 local design showrooms, 300 exhibitors, 11+ curated exhibitions, striking installations, topical talks with leading creatives, design destinations, a fringe programme, and food and drink offerings. Last year’s event welcomed a record-breaking 37,725 visitors. Clerkenwell is home to more creative businesses and architects per square mile than anywhere else on the planet, making it truly one of the most important design hubs in the world. To celebrate this rich and diverse community, Clerkenwell Design Week has created a truly unique way of showcasing the world’s leading interiors brands. The upcoming event is set to elevate the experience with new venues, expanded exhibition spaces, thought-provoking installations and 600 curated events throughout the neighborhood. “We’re thrilled to be the official accommodations provider for the entire Clerkenwell Design Week, an iconic annual festival for all design lovers,” says Tim Hentschel, Co-founder & CEO, HotelPlanner. “This partnership enables all attendees to find the best price and value for their hotel stay during the week, while driving additional revenue to the Clerkenwell area.” More details about the upcoming event will be announced in due course. For more information, please visit clerkenwelldesignweek.com – registration is now open.

Tim Hentschel and Dr. Claudia Green on NewsMAX2 (Screenshot: video)[/caption]



